Board of Directors Meeting

 

May 21, 2019

6:00 PM

 

 

 

 

 

 

 

ROLL CALL

 

INVOCATION:                      Director Doris Wright

 

PLEDGE OF ALLEGIANCE

 

 

 

 

Agenda

 

 

CONSENT AGENDA (Items 1 – 7)

1.   RESOLUTION

Z-9291-A:  To set June 4, 2019, as the date of public hearing on the appeal of the Planning Commission’s denial of a revised Condition Use Permit titled Word of Outreach Prayer Garden – revised Conditional Use Permit, located at 2700 Brown Street, in the City of Little Rock, Arkansas, and for other purposes.   

 

 

 

2.   RESOLUTION

Z-9395:  To set June 4, 2019, as the date of public hearing on the appeal of the Planning Commission’s denial of a Planned Zoning Development titled 1103 Ringo Air BNB Short-Form PCD, located at 1103 Ringo Street, in the City of Little Rock, Arkansas, and for other purposes.   

 

 

 

3.   RESOLUTION

Board Communication

To authorize an increase to the contract amount for Halff+Marlar Associates, Inc., for additional Engineering Design Services in an amount not to exceed $25,883.65; to authorize a new project for Chenal Parkway at Chenal Valley Drive (north intersection); and for other purposes.   (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax and the 2013 Limited Tax General Obligation Capital Improvement Bonds)  Staff recommends approval. 

 

Synopsis:  Authorizes an increase in the authorized contract amount with Halff Associates, now doing business as Halff+Marlar Associates, Inc., for Professional Engineering Consultant Services for the design of the Chenal Boulevard at Chenal Valley Drive (north intersection) Traffic Signal.

 

 

 

4.   RESOLUTION

Board Communication

To award a Professional Engineering Services Contract to Jacobs Engineering Group in an amount not to exceed $77,415.00, for River Trail Improvements east of the Union Pacific Railroad Pedestrian Bridge; and for other purposes.   Staff recommends approval. 

 

Synopsis:  Authorizes the award of a Contract with Jacobs Engineering Group for Professional Engineering Consultant Services for the design of River Trail Federal Land Access Project Grant improvements.

 

 

 

5.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract with Magie Ford, in an amount not to exceed $58,630.00, for the purchase of two (2) For F-250 Crew Cab 4x4 Ton Trucks for the Public Works Department Street Operations Division; and for other purposes.  Staff recommends approval. 

 

Synopsis:  Approval of a resolution authorizing the City Manager to enter into a contract with Magie Ford for the purchase of two (2) Ford F-250 4x4 Crew Cab Trucks for the Public Works Department Street Operations Division.

 

 

 

6.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract with Deere & Company, in an amount not to exceed $86,963.04, for the purchase of two (2) John Deer 5075E Utility Tractors for the Parks & Recreation Department; and for other purposes.  Staff recommends approval. 

 

Synopsis:  Approval of a resolution authorizing the City Manager to enter into a contract with Deere & Company for the purchase of two (2) John Deere 5075E Utility Tractors for the Parks & Recreation Department.

 

 

 

7.   RESOLUTION

Board Communication

To express the willingness of the City of Little Rock, Arkansas, to utilized Federal-Aid Transportation Alternative Program Funds and to authorize the City Manager to execute any and all necessary agreements and contracts for its administration; and for other purposes.   Staff recommends approval. 

 

Synopsis:  Authorizes the City Manager or his designated representative to apply for and if received, execute agreements with the Arkansas Department of Transportation (ARDOT) for a Transportation Alternative Program (TAP) Grant for pedestrian and transit improvements at the intersection of University, Asher and Colonel Glenn Road and a Recreational Trails Program Non-Motorized Trails (RTP) Grant for trail enhancements at Boyle Park.

 

 

 

GROUPED ITEMS (Items 8 - 12)

8.   ORDINANCE

Board Communication

To declare it impractical and unfeasible to bid; to award a Sole-Source Maintenance Agreement with Motorola Solutions, Inc., in the amount of $142,139.05, including applicable taxes and fees, to provide a twelve (12)-month Maintenance Plan for the City’s Radio Infrastructure Equipment utilized by the Little Rock Police Department Communications Division; and for other purposes.  Staff recommends approval. 

 

Synopsis:  The Little Rock Police Department is requesting approval to enter into a Sole-Source Agreement with Motorola for a twelve (12)-month Maintenance Plan for Radio Infrastructure Equipment utilized by the Communications Division.

 

 

 

9.   ORDINANCE

Board Communication

To declare it impractical and unfeasible to bid; to award a Sole-Source Maintenance Agreement to Motorola Solutions, Inc., in the amount of $206,000.00, including applicable taxes and fees, for repairs and maintenance on existing portable and mobile radios utilized throughout the City; and for other purposes.  Staff recommends approval. 

 

Synopsis:  The Little Rock Police Department is requesting approval to enter into a Sole-Source Agreement with Motorola for repairs and maintenance on existing portable and mobile radios used across many City Departments.

 

 

 

10. ORDINANCE

Board Communication

To declare it impractical and unfeasible to bid; to award a Sole-Source Agreement to Motorola Solutions, Inc., in the amount of $135,439.00, including applicable taxes and fees, to upgrade the software and hardware of the Little Rock Police Department Communications Division’s NICE Inform Recorder; and for other purposes.  Staff recommends approval. 

 

Synopsis:  The Little Rock Police Department is requesting approval of a sole source purchase through Motorola to upgrade the software and hardware of the Communications Division’s NICE Inform Recorder.

 

 

 

11.   ORDINANCE

Board Communication

To amend Chapter 13, Article II, § 13-51 (e)(5) of the Revised Code of Ordinances (1988) of the City of Little Rock, Arkansas, to provide for the adoption by reference of the June 7, 2019, Flood Insurance Study and Flood Insurance Rate Maps to be administered by the City of Little Rock as the effective maps; to declare an emergency; and for other purposes.  Staff recommends approval. 

 

Synopsis:  An ordinance to adopt revisions to the Floodplain Management Ordinance and the new digital Flood Insurance Rate Maps in accordance with updated Federal Emergency Management Association criteria and statutes.  This ordinance will impact all Wards. 

 

 

 

12.   ORDINANCE

To authorize the issuance of a Promissory Note to provide short-term financing under Amendment No. 78 to the Arkansas Constitution for the acquisition, construction and installation of real property and tangible personal property; prescribing other matters pertaining thereto; to declare an emergency; and for other purposes. 

 

 

 

PUBLIC HEARINGS (Item 13)

13.   RESOLUTION

Board Communication

To approve the sources and uses of the projected 2019 CDBG, HOME and HOPWA Funds for inclusion in the City’s Annual Plan; and for other purposes.  Staff recommends approval

 

Synopsis:  Approval of the sources and uses of projected 2019 CDBG, HOME, and HOPWA Funds is required prior to completion of the City’s Annual Plan, which must be submitted to the United States Department of Housing and Urban Development by July 26, 2019.

 

 

 

EXECUTIVE SESSION (Item 14)

14.   RESOLUTION

A resolution to make appointments and reappointments to various City of Little Rock Boards and Commissions; and for other purposes. 

 

Synopsis:  Age-Friendly Little Rock Commission (15 positions); Commission on Children Youth and Families (2 positions); Historic District Commission (1 position); Military History Museum Commission (3 positions); Oakland & Historic Cemetery Board (5 positions); Racial & Cultural Diversity Commission (1 position); and Sister Cities Commission (1 position).

 

 

 

CITIZEN COMMUNICATION

 

Three (3) minutes are allowed to present a specific item that is not already on the Agenda. This time is allotted for any person to express a written or oral viewpoint, or other message to the Board of Directors. A maximum of thirty (30) minutes is allotted for citizen communications each meeting.  Individuals wishing to address the City Board during Citizen Communication will be required to submit a yellow card to the City Clerk prior to the official start of the meeting.  Citizen Communication Cards are available on the table in the hallway located outside of the Board Chambers.  Citizen Communication will be held immediately following the Consent Agenda items on the first Tuesday and at the end of the printed Agenda on the third Tuesday.

 

 

Note:  The May 21, 2019, Little Rock City Board of Directors Meeting will be recessed until May 28, 2019, at 4:00 PM,

in order for the Board to take action on the proposed 2019 Budget Amendment.