Proclamations Frequently Asked Questions

Proclamations are ceremonial documents signed by the Mayor and issued for:

• Public awareness
• Arts and cultural celebrations
• Special honors (on the recommendation of the Mayor)
• Recognition of an organization’s event or special action
• Recognition of an extraordinary achievement

Proclamations will not be issued for:

• Matters of political controversy, ideological or religious beliefs, or individual conviction
• Events, persons, or organizations with no direct relationship to the City of Little Rock
• Political campaigns or events contrary to City policies
• Any matter which may suggest an official City position on a matter under consideration or to be voted upon by the City Board of Directors
• Promotion of profit making ventures, products, or entities
• Business openings and anniversaries
• Conferences and Conventions
• Family and Class Reunions
• Retirement ceremonies
• Pastoral and church anniversaries
• Wedding anniversaries
• Birthday celebrations
• Individuals
• Honoring of deceased individuals

Who can make a proclamation request?

• Request must be made by a City of Little Rock resident or an agent on behalf of businesses, events and organizations within the city limits
• Proclamations must affect a broad group of people

How should a proclamation request be made?

• All requests must be made in writing and submitted using the online Mayor Request Form
• All proclamations must be submitted with at least a 30-day notice to allow for the approval process and production of the document itself

What must the proclamation request include?

• Contact person’s first and last name, email address and telephone number
• A brief summary and/or background of the event or organization
• The name and date (s) of the day, week, month of event to be proclaimed
• Draft text for the proclamation, including 4-6 “whereas” clauses
• A date when the proclamation is needed

Other information about proclamation requests:

• An organization may request only one proclamation annually
• The Mayor’s Office reserves the right to modify or deny any proclamation request
• Announcements or plans for the proclamation should not be made public until you have received word of its approval from the Mayor’s staff
• Proclamations are not automatically renewed. Requests must be made on an annual basis. If the request is for a repeat of a previous proclamation, a copy of that document should be included with the request form
• More than one cause can be proclaimed simultaneously; an organization does not have exclusive rights to the day, week or month of their proclamation
• A Certificate of Recognition or congratulatory letter from Mayor Scott is an alternative where proclamation criteria are not met

Proclamations will not be mailed and must be picked up in person at City Hall. Since City Hall is closed on weekends, pickups are available Monday through Friday, between 8:00 AM and 5:00 PM, excluding holidays.

Return to the Proclamations submission page here.