Procurement Division 

The City of Little Rock Procurement Division is a centralized procurement office that has the responsibility to locate and secure materials, supplies, equipment, and related services as required by various Departments within the City of Little Rock.

The City of Little Rock Procurement Division is an active member of the National Institute of Governmental Purchasing (NIGP) and the Arkansas Chapter of NIGP.

Purchasing and Bid Opportunities

If you are a business owner that would like to be added to a database used by The City of Little Rock purchasers when looking for goods and services, please register through the City of Little Rock's Procurement Portal. When registering, businesses are strongly encouraged to select their NIGP commodity /service codes in order to receive email notifications from the city of opportunities that match their services.

 

Established SUPPLIER login

New sUPPLIER Registration

OPEN PUBLIC BID OPPOrtunities

Awarded Bid Tabulations

 

Doing Business with The City of Little Rock

The City of Little Rock uses an online bidding platform (LRProcure) to solicit quotes and post bid notices. Registered vendors are automatically notified when a solicitation matches their selected goods or services via Commodity Codes. 

Rules governing purchasing and contract procedures were established under the concept of open bidding; and in accordance with applicable laws, statutes, and ordinances. Purchase awards are made to the lowest responsible vendor who meets City of Little Rock specifications and has the capacity to deliver the product or service.

The City of Little Rock only receives bid responses through the City's Procurement Portal. No paper or email bids will be accepted. 

Contracts

The City of Little Rock Government’s default terms for competitively-bid contracts are for one year with a maximum of two (2) one-year renewals for a total of three (3) years. 

Approval of Contracts & Bids

Contracts and Purchases exceeding $35,000 are approved by the City Manager, and Purchases over $50,000 are approved by Little Rock's Board of Directors. 

BID TYPES: 

Request for Proposal (RFP) -  A formal competitive negotiation procurement method for obtaining goods, services, and construction in which discussion and negotiations may be conducted with responsible proposers who submit responsive proposals. The process concludes with the award of a contract to the proposer whose offer is in the best interest for the City of Little Rock.

Request for Qualifications (RFQ) - A formal solicitation that asks potential suppliers or vendors to detail their background and experience providing a specific good or service. In this case, the buyer is only concerned about the vendor’s skills and experience. Often, this response is called a statement of qualifications or SOQ. Negotiations and interviews will be conducted with responsible proposers who submit responsive proposals before award. The process concludes with the award of a contract to the proposer whose is deemed most qualified.

Invitation To Bid (ITB) – A formal competitive sealed bidding method where the award is made on the basis of the lowest bid price or the lowest evaluated bid price.

Invitation to Quote (ITQ) – An informal solicitation of quotes for goods and/or services that do not exceed the city’s small purchase threshold of $35,000.

Request for Information (RFI) - A formal process for gathering information from potential suppliers of a good or service. An RFI is typically the first and most broad series of requests intended to narrow down a list of potential vendor candidates. Responses are only used to gather information, instead of awarding purchases or contracts. 

 

Helpful Documents for Vendors 

 

IRS FORM W-9

EFT FORM (PDF)

How TO CHECK YOU Submitted your Bid Resposne

 

Contact Our Team: 

Little Rock City Hall

Procurement 3rd Floor 

500 W Markham 

Little Rock, AR 72201

Phone: 501-371-4560

Email LRPurchasing@littlerock.gov

Office Hours: Monday - Friday 8am - 5pm

 

 

 

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